PO Invoice Tolerance Matching

SimplyAP supports variance-based auto-matching. This allows for two separate scenarios, enabled through administrative configurations.

A SimplyAP administrator may enter a “Percent Variance” in conjunction with a “Not to Exceed Amount” for any given company. SimplyAP will utilize these configuration values to perform a real-time analysis of the Invoice Total against the PO Matched Total. Should any discrepancy fall outside the range of the Percent Variance, the Invoice will require Approval Routing. Should any discrepancy exist within range of the Percent Variance while also remaining beneath the Not to Exceed Amount threshold, the Invoice will not require Approval Routing. 

An administrator may also activate “Straight Through Processing” (STP) for PO Invoices. If this feature is enabled, any PO Invoice with equal Invoice Total and PO Matched Total will automatically be created in the ERP. Any PO Invoice with a difference between Invoice Total and PO Matched Total will be analysed for potential STP. SimplyAP will verify if the difference falls within range of the Percent Variance while also remaining beneath the Not to Exceed Amount. If so, the Invoice will be automatically created in the ERP; else, the Invoice will remain for AP to address; if not, the Invoice will remain for AP to address.