Tag Archives: thought leadership


What Will Your AP Department do with the Time it Saves?

Imagine if it took your accounts payable staff two-thirds less time to process invoices. Think of all the tasks that currently go by the wayside that they would have to complete. While it may be hard for some accounts payable leaders to picture an environment where their staff is not overrun with paper and manual … Read More

Reduce Time Spent on Audits with Paymerang

Audits are time consuming and tedious; however, once you start processing with Paymerang, not only do your payments become simpler, but so does your audit process. Our transformative payment automation solution simplifies your NACHA, SOC2, PCI-DSS, and Positive Pay processes by undergoing these strict audits and industry best practices so you don’t have to. The NACHA … Read More

Electronic Payment Fraud Management: Paymerang Presents at Virtual National Association of State Comptrollers (NASC) Conference

We were proud to participate in the National Association of State Comptrollers (NASC) virtual conference. Paymerang CEO, Nasser Chanda, joined Mark Merry, CPA, Assistant Director, Department of Financial Services, Division of Accounting and Auditing, at State of Florida and Jim McClurkin, Director, Public Sector at SAP Concur on a panel to discuss electronic payment fraud … Read More

Paymerang CEO to speak at ePayConnect Conference

Paymerang CEO, Nasser Chanda, will be speaking at the upcoming ePayConnect conference about the security, efficiency and profitable that comes from automating Accounts Payable. It’s a session you don’t want to miss! To better reflect its evolution from a local ACH conference to a nationally-known payments event, ePay Resources announced the new name for their … Read More

Paymerang presents at Cards and Payments On Campus Conference

  This week Brian Cook, Senior Vice President of Higher Education with Paymerang, attended and presented at the 21st National Cards and Payments On Campus Conference hosted by Professional Development Group in Atlantic Beach, FL. Since 1986, PDG has planned and overseen conferences that are national in scope. Each year, they host a Student Loan Receivables Collection … Read More

What Will Your AP Department do with the Time it Saves?

Imagine if it took your accounts payable staff two-thirds less time to process invoices.

Think of all the tasks that currently go by the wayside that they would have to complete.

While it may be hard for some accounts payable leaders to picture an environment where their staff is not overrun with paper and manual tasks, automation is making it a reality for many departments.

Compared to their peers, Ardent Partners reports that best-in-class accounts payable departments:

  • Take one-third as long to approve invoices
  • Spend one-quarter as much to process a single invoice
  • Have less than half the percentage of exceptions
  • Post three times as many invoices directly to an ERP with no manual intervention

Accounts payable departments are accomplishing all this through automation.

Today, most accounts payable staff are bogged down by manual tasks.  Chief among these tasks is the back-and-forth e-mails and phone calls to resolve invoice exceptions.  Invoice exceptions can be caused by a discrepancy between an invoice and a purchase order, supplier error, a missing purchase order, a bottleneck in the invoice approval process, incorrect purchase order information, a failure to deliver goods and services, or a general ledger (GL) coding error.  Sixty-two percent of accounts payable leaders say that resolving exceptions is their top pressure, Ardent Partners reports.

But Ardent Partners finds that accounts payable departments also struggle with long approval cycle times, too much paper, and poor visibility into invoice data – all symptoms of manual processes. 

Best-in-class accounts payable departments rid themselves of manual processes long ago, using a variety of technologies to eliminate the invoice processing tasks that consume staff time:

  • Document scanning and intelligent data capture
  • Automated invoice approval workflows
  • Two-way and three-way invoice matching
  • Straight-through posting of invoices to an ERP
  • Standardized invoice processes
  • Electronic payments and automatic generation of remittance details

Automation unquestionably makes accounts payable more efficient. 

But it also makes accounts payable more strategic. 

How to focus your AP staff on the things that matter most

Beyond operational improvements, accounts payable leaders have another reason to free their staff from manual tasks: finance leaders are counting on accounts payable to do more than pay the bills. 

Fifty-four percent of finance leaders think accounts payable is “very valuable” or “exceptionally valuable” to their business, according to the 2019 State of ePayables Report from Ardent Partners.

Living up to the expectations of leadership requires accounts payable to focus less time on manual tasks and more time on the things that drive corporate growth, profits, and competitive advantage.

Here are three ways to do just that:

1. Develop more effective process-led capabilities.  Accounts payable staff will never have the time to focus on higher-value activities if they are burdened with the drudgery of opening the mail, keying invoice information, chasing down information, and filing and shuffling papers.  Automation digitizes and simplifies the tasks that consume so much an accounts payable practitioner’s time, freeing them to focus on higher-value activities such as data analysis.

2. Serve as a valuable conduit for more strategic activity.  Succeeding in today’s increasingly competitive global economy requires businesses to make quick decisions.  Accounts payable can be a valuable resource in improving corporate agility.  Closing the purchase-to-pay loop in a more efficient manner helps procurement more tightly manage corporate spending.  Day-to-day insights into accruals and liabilities helps treasury measure the financial health of the business.  Accounts payable can provide budget managers with 360-degree visibility into where things stand.  And streamlined invoice approvals create more opportunities for the CFO to take advantage of early payment discounts.  But none of this is easy if key data remains trapped on paper invoices and accounts payable staff is too burdened to manage it.      

3. Deliver intelligence-led insights.  Accounts payable sits on a treasure trove of information about the financial health of an organization.  Unfortunately, spreadsheets are the reporting tool of choice for many accounts payable departments.  The problem with spreadsheets is that data can be mis-keyed, information is quickly outdated, tables can easily be corrupted, and it is difficult for stakeholders to collaborate using a spreadsheet.  Automation puts valuable insights at the fingertips of decision-makers when and where they need them.  Graphical dashboards display operational performance and critical cashflow and spending metrics; users can drill down into data to better understand what is driving trends; information is accessible 24/7/365 via a mobile device; and data can be exported for downstream use.

In automated payables departments, staff have more time for cashflow and data analysis, supplier management, stakeholder management, forecasting, budgeting, and planning, fraud and compliance management, vendor master database cleanup – the kinds of things that help grow a business. 

Accounts payable leaders recognize the need to transform their department into a strategic function.  Forty-eight percent of accounts payable leaders say that improving reporting analytics and reporting is their top priority, the 2019 State of ePayables Report from Ardent Partners found.  Twenty-two percent of accounts payable leaders want to become more collaborative with procurement.

This will require accounts payable departments to leave their manual processes behind. 

If your automation is on your accounts payable department’s roadmap, Paymerang can help. 

Contact us now discuss your needs with one of our automation experts. 

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Reduce Time Spent on Audits with Paymerang

Audits are time consuming and tedious; however, once you start processing with Paymerang, not only do your payments become simpler, but so does your audit process.

Our transformative payment automation solution simplifies your NACHA, SOC2, PCI-DSS, and Positive Pay processes by undergoing these strict audits and industry best practices so you don’t have to.

The NACHA Operating Rules require all participating depository financial institutions, Third-Party Service Providers, and Third-Party Senders conduct a risk based ACH Rules Compliance Audit each year. The ACH Rules Compliance Audit can help you identify potential problems, correct them before an issue arises, and limit your liability. Audits are conducted annually and require the institution to provide an in-depth chronological report of all ACH operations and other related finance processes.

Developed by the AICPA, SOC 2 is specifically designed for service providers storing customer data in the cloud. Before 2014, cloud vendors only had to meet SOC 1 compliance requirements. Now, any company storing customer data in the cloud must meet SOC 2 requirements in order to minimize risk and exposure to that data.

The Payment Card Industry Data Security Standard (PCI DSS) is a set of requirements intended to ensure that all companies that process, store, or transmit credit card information maintain a secure environment. It was launched on September 7, 2006, to manage PCI security standards and improve account security throughout the transaction process.

Paymerang’s cloud-based platform securely manages these costly and time-consuming audit processes so your team can avoid the headache and focus on more mission-critical initiatives.

Benefits of Partnering with Paymerang:

  • Greater simplicity through a streamlined process
  • Greater security through encrypted account data and two levels of authentication
  • Greater savings through cost savings on costly audit processes
  • Greater efficiency through time saved on annual audits 

To learn more about how we reduce the headache of audits and simplify your audit process click here.

Electronic Payment Fraud Management: Paymerang Presents at Virtual National Association of State Comptrollers (NASC) Conference

We were proud to participate in the National Association of State Comptrollers (NASC) virtual conference. Paymerang CEO, Nasser Chanda, joined Mark Merry, CPA, Assistant Director, Department of Financial Services, Division of Accounting and Auditing, at State of Florida and Jim McClurkin, Director, Public Sector at SAP Concur on a panel to discuss electronic payment fraud management.  

Payment fraud risk is a very real threat to organizations—and is at an all-time high. Moreover, it’s not just your checks that are at risk.  Fraudsters are using new tools and sophisticated schemes to infiltrate electronic payments to suppliers. One error in processing an ACH or wire transfer could cost millions of dollars and result in significant embarrassment for finance teams.

Checks are the least secure payment method. Checks can easily be intercepted, white-washed and cashed, leaving buyers with the expense of investigation, the cost to re-issue checks, and losses.  

But that doesn’t mean that paying suppliers electronically is without risk.  Automated Clearing House (ACH) debit fraud is at all-time peak and shows no signs of slowing down. What’s more, ACH credit fraud has increased steadily since 2012, and business email compromise (BEC) attacks have resulted in significantly higher levels of wire transfer fraud. These sobering stats are from the Association of Finance Professionals’ (AFP) 2019 Payments Fraud and Control Survey.  

The good news is there are safeguards and best practices that can help organizations mitigate their fraud risk. 

To learn more about Electronic Payment Fraud Management check out the NASC presentation recap here.

Paymerang CEO to speak at ePayConnect Conference

Paymerang CEO, Nasser Chanda, will be speaking at the upcoming ePayConnect conference about the security, efficiency and profitable that comes from automating Accounts Payable. It’s a session you don’t want to miss!

To better reflect its evolution from a local ACH conference to a nationally-known payments event, ePay Resources announced the new name for their annual conference! ePayConnect (formerly Information Interchange) will be taking place March 4 – 6, 2019 at Disney’s Coronado Springs Resort.

At ePayConnect 2019, attendees will have the chance to interact and learn from industry leaders touching on all payments channels, including legacy systems and faster payments innovations.  Attendees will be able to propel their understanding of payments trends, new products and technology solutions, important risk and compliance issues, and the latest opportunities for improving operational efficiency.

Paymerang presents at Cards and Payments On Campus Conference

 

This week Brian Cook, Senior Vice President of Higher Education with Paymerang, attended and presented at the 21st National Cards and Payments On Campus Conference hosted by Professional Development Group in Atlantic Beach, FL. Since 1986, PDG has planned and overseen conferences that are national in scope. Each year, they host a Student Loan Receivables Collection Conference, P-Cards on Campus Conference, and The College & University Bursar Conference. The National Cards and Payments on Campus Conference is an event built by Higher Education, for Higher Education. The conference is geared towards all skill levels for card & procure-to-pay programs from beginning to advanced. The conference gave attendees the opportunity to learn how they can avoid reinventing the wheel by learning from top experts in strategic spend management from both public and private institutions from across the country.

During Brian’s time with Paymerang, he has been involved with the selection and implementation of several electronic supplier payment and P-Card programs. Brian’s various roles within Paymerang and the payments industry have allowed him to personally speak with thousands of finance professionals who have experienced varying levels of success implementing B2B ePayments for Accounts Payable and the pain points they continue to face.

His presentation at the conference, B2B Payments on Campus; Past, Present and Future,  discussed the advent of white label banking options for software and cloud based organizations to deliver funds with large amounts of customized data to suppliers. A rapid evolution is taking place which is changing the payments landscape.. Companies are implementing a more automated, simple and secure process that benefits both the payor and payee. His presentation took attendees through time from where payments have been to where payments are heading in the next few years and how their campus can benefit from leveraging these advances in secure technology.

To see see the latest Paymerang events click here.